Every Feature Solves a Real Pain.
Each stage was designed to eliminate a specific daily problem — not just add a capability. See the pain first, then the solution.
Every workflow in FIBC.AI is designed to be machine-readable — structured, validated, and version-controlled — so when intelligence layers on top, it has something real to work with.
- Enquiries come in on WhatsApp, email, phone — specs scattered, nothing standardised
- Missing fields only get noticed at the planning stage — hours wasted going back to the customer
- No unique identifier — same enquiry picked up twice by different people
- If the person who took the call is on leave, the enquiry sits in their inbox and goes nowhere
Requirement Gathering
Single Source of Truth — every enquiry structured, validated, and traceable from the moment it enters the system.
Unique Enquiry ID
Auto-assigned at creation. No duplicates across teams or geographies.
RFQ Document Upload
Attach the customer's RFQ directly. Everything in one place, always accessible.
Multiple Bags, One Enquiry
Multiple bag types under one enquiry — each gets its own unique identifier.
Automated Validations
Rules-based validation prevents incomplete or contradictory specs entering the system.
Condition-Based Fields
Fields appear/hide based on prior selections — relevant specs only.
Unit Conversion Tool
Built-in kg/lbs, mm/inch — no manual conversion, no errors.
- Planning one bag type takes up to 2 hours — done manually in Excel or from memory
- Only one or two senior engineers can plan accurately — they become the bottleneck for every enquiry
- Junior quotes ₹310. Senior says ₹350. Same bag, same customer — no consistency
- A new bag type or spec change means re-doing the entire logic from scratch
- When that engineer leaves, the knowledge walks out with them
Planning Engine
Rule-based intelligence — your organisation's best engineering knowledge, encoded once and available to everyone, every time.
Cascading Parameters
Change one value — all dependent fields update automatically.
Build Each Component
Plan fabric, loops, liner, thread, labels — all in one system.
Team-Wide Consistency
Every team member gets the same planning output — no variance.
Easily Configurable
New bag types added without developer effort.
Single Screen Preview
Complete plan for every component on one screen — no tab-switching.
Unlimited Permutations
Explore every combination of specs and quantities instantly.
- PP prices change week to week — open quotes are priced on rates from last month
- 12 open enquiries, rates just moved 8% — no one knows which ones are still profitable
- Updating rates means reopening and recalculating every quote manually, one by one
- Customer wants pricing in USD, costing is in INR — conversion is done differently by each person
- Margin is visible only at the end — by then the price has already been discussed with the customer
Dynamic Costing
Cost in your domestic currency. Quote in the customer's currency. Daily master table keeps every open enquiry current — automatically.
Daily Master Rate Table
Update once — every quote that uses those rates recalculates instantly.
Multi-Currency Costing
Cost in INR, quote in USD — built-in currency conversion at every step.
Margin Visibility
Cost, margin, and price visible simultaneously — no guesswork.
Unlimited Variants
Price every quantity and spec combination, compare instantly.
Customisable Parameters
Define your own overheads, conversion rates, margin structures.
Live Recalculation
Rate changes ripple through every open enquiry automatically.
- Three bag types, two quantities each — an hour laying out the PDF manually
- A typo in the price, and the customer has already forwarded it to their procurement team
- Customer has v3. You're working on v5. Production used v4. Nobody knows which is live.
- Multi-bag comparison requires a separate spreadsheet that someone has to maintain by hand
Quotation Lifecycle
From first draft to PO closure — PDF generation, revision cycles, version control, bag comparison. The complete quote lifecycle in one place.
PDF Quote Generation
Professional, branded PDF quotes generated instantly — no formatting errors.
Revision Cycle
Customer sends back changes? Capture revised RFQ, update quote — full cycle tracked.
Versioning & Revisioning
Every version and revision tracked separately.
Locked Versions
Old versions read-only once superseded — no accidental edits.
Bag Comparison View
Compare any bag, any version, side by side.
PO Closure
Confirm PO in the platform — work order creation triggered automatically.
- Customer asks for a revised price — entire costing has to be redone manually from scratch
- Revision is done over email, WhatsApp, phone — no single place where the change is captured
- v7_FINAL_FINAL_revised2.pdf went to production. They used v5. Order remade. Two weeks lost.
- No way to see what changed between revision rounds — just comparing PDFs side by side
- Re-costing uses old rates — nobody checks if material prices moved since the original quote
Quote Revision
A dedicated revision stage — not a versioning footnote. Every customer change tracked, re-costed, and re-issued with full traceability.
Capture Revised RFQ
Upload customer's revised document against the same enquiry — full context preserved.
Re-trigger Costing
Each revision re-costs at today's rates — not the rates from the original quote.
Version & Revision History
Version = customer iteration. Revision = internal rework. Both tracked separately.
Bag Comparison View
Compare bag variants across revision rounds — see exactly what changed.
Approval Workflow
Revised quotes go through the same approval path — nothing leaves without sign-off.
Locked Previous Versions
Old versions read-only once superseded.
- Production re-types every spec from the quote PDF — errors happen, and they're expensive
- Misread 600kg SWL as 6,000kg — entire order remade, three weeks and a client complaint
- The planning data built over hours doesn't carry forward — work order starts from a blank form
- No link between the work order and the original enquiry — zero traceability if something goes wrong
- PO confirmation triggers a round of manual data entry across teams and systems
Work Order & ERP
PO confirmed → work order created. No re-entry. No handoff gap. Data flows forward from the planning engine directly into production.
Automatic WO from PO
PO confirmation triggers work order creation automatically.
ERP API Integration
Bulk work order import via ERP API — no manual re-entry.
Per-Bag Work Orders
Each bag variant gets its own spec-accurate work order.
Full Traceability
Every WO links back to its enquiry, plan, cost, and quote.
Zero Re-entry
Not a single field typed twice — from requirement to work order.
Work Order Tracking
Track WO status across the production cycle — creation to fulfilment.
"The data your team spent hours building in planning doesn't vanish at PO — it becomes the work order. That's the difference between a quoting tool and an operations platform."
Every Role. Real Impact.
FIBC.AI changes how every function in your organisation operates.
Win More. Wait Less.
- Structured requirements from the first call
- Rough costings for informal discussions
- Real-time quote status without calling anyone
- Full enquiry history per customer
Your Expertise, Multiplied.
- Your rules encoded permanently — not in your head
- Unlimited recalculations without starting over
- Condition-based fields prevent impossible specs
- Single screen for the entire plan
Visibility. Accountability.
- Live dashboard of all open enquiries
- See exactly where each deal is stuck
- Full audit trail — who did what, when
- Analytics-ready data for strategic decisions
Structured. Fast. Auditable.
- Submit requirements in minutes — guided forms
- Compare bag variants side by side
- PO confirmation with full document trail
- Status visible at all times
The Infrastructure Behind the Platform
Five operational phases sit on top of core modules every FIBC business needs.
👥 Customer Management Core
- Full customer profiles with enquiry history
- Contact management per account
- Customer-level performance visibility
⚙️ Master Company Settings Core
- Global defaults for costing, margins, currencies
- Bag family definitions and configurations
- Organisation-wide standard parameters
🔐 User Groups & Rights Core
- Role-based access control across all modules
- Standard and custom group configurations
- Granular rights per function and phase
📋 Audit Trails Core
- Every action logged with user and timestamp
- Full accountability across every phase
- Compliance-ready
☁️ Cloud Storage & Data Core
- All documents, specs, quotes stored centrally
- Accessible from anywhere
- Structured data ready for analytics
📊 Analytics Dashboard Enterprise
- Organisation-wide pipeline and performance metrics
- Worklist view across all open enquiries
- Aging data and conversion rate tracking